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How important is Dependency Management?

dependency management

Let’s envision a common morning routine that most people can relate to. Imagine that you have an important presentation early in the morning. You get up half an hour earlier than you are prone to. You get out of bed, yawning, and go straight to the shower. You come out and notice the day to be as beautiful as one would hope it to be at 8 am.

You go into the kitchen and brew yourself a cup of coffee. The oh-so-heavenly aroma is reassuring of a good start to the day. You get ready for the big day, call a cab, and leave for work.

Your Main Task for the Day is Getting to Work

Now let’s rewind. The main task here was to go to work. This means getting to your office is foremost dependent on you getting up. Now, sure you could have skipped one or two of the subtasks. However, the essence of understanding is that one task is dependent on the other. One task dependent on another is dependency management.

If we magnify it a bit further, for instance. Brewing a cup of coffee is dependent on you putting coffee beans and water into the coffee maker. Simple tasks as such are also dependent on an even simpler task.

Likewise, projects do not work through a vacuum and it is nearly impossible to find a task that is not dependent on one or more tasks except for the first one.

Whether the output of one task affects the initialization of the second task, or you might just have to wait for the resources to be assembled before setting up the task — understanding and pull through this is one of the most important assignments of a project manager.

When the beginning or completion of an activity, milestone, or task is dependent on the completion of another activity, milestone, or task, we call it a dependency.

In this article, our emphasis would be on the importance of dependency management and how project managers should walk through different categories and types of dependency rather than the project management tools to look out for.

Project Dependency

In project management, we need to manage and schedule the tasks while paying attention to their sequence and requirements to carry forward the project smoothly.

For instance, if task X needs to be completed to start task Y, we will say that task Y is dependent on the likes of task X. This is a simple example, although it can get complex in multipart projects with codependent tasks.

Some important terms that go along with dependencies in project management are explained below:

Constraints

In project management, constraints are as regular as a dependency and can be said to have a cause-effect relationship. These are the limitations that a project manager needs to abide by while managing a project.

Three main constraints that any project faces are the time, cost, and scope of the project. They are also known as the triple constraint.

Dependency management; time, cost and scope

Cost: Budgetary constraints of the project

Time: Projected timeframe for completion of the project

Scope: All tasks to be completed to complete the project

For successfully completing a project, the project manager must track its constraints and dependencies attentively and (re)allocate resources if and when needed.

Lead and Lag

Lag

Lag can be defined as the time duration whereby a said successor activity is needed to be delayed regarding the predecessor activity. Simply putting, it is the delay between two scheduled activities; for instance, if task A completes and there comes a delay before task B starts, it is called a lag.

Lead

Lead is a condition defined as the time duration whereby a said successor activity can be accelerated or advanced regarding the predecessor activity. In simpler terms, if the second activity is started whilst the first activity is still being run, it is called lead time. For instance, let’s assume that the time required to complete task F is 10 days, and it is 12 days for task G. On the 8th day of task F, we start task G; therefore, task G has a lead time of 2 days.

Critical Path

This series of continued activities that are chained in order to complete a project is called the critical path of the project. It is important to note that a delay in any task in this series can delay the entire project unless the gap is fixed through lead time.

Categories of Project Dependency

Logical or Causal dependencies are the inevitable dependencies, which means that they cannot be ignored. Consider baking a gooey brownies’ batch; you cannot start preparing the batter unless you have all the ingredients.

Resource-Based dependencies

They are instigated on account of the project constraints. For example, if two tasks for completion require a shared resource, then one task would have to depend on the other to use the same resource.

Preferential dependencies

They are the one sourced by convenience or best practices. Generally, preferential dependency only brings quality issues to the project, but they can be ignored to complete a project.

For example, contractors let the foundation of the roof soak in before laying tiles on.

Cross-Team Dependencies

These tend to occur when two or more teams are required to work to complete a project. In bigger organizations, this can pose a challenge.

External Dependencies

These are not in control of project managers as they are likely due to vendors or third parties for completion.

The following types will let you understand the relationship between dependencies:

Finish to Start (FtS) Dependency states that Task T cannot be started without the completion of Task S.

FTS Dependency management

Finish to Finish (FtF) Dependency states that Task S can only be completed when Task T ends.

FTF Dependency Management

Start to Start (StS) Dependency states that Task T cannot be started unless Task S starts.

STS Dependency Management

Start to Finish (StF) Dependency states that Task T has to start for Task S to be completed.

STF Dependency Management

Dependency Management

A practice used to identify, resolve, and use the project’s dependencies in a programmed manner is called dependency management.

Importance of Dependency Management

If the project dependencies are not managed in the right way or in time, the entire project can lose its integrity.

For instance, what happens if you don’t allocate resources right away for the completion of a task that is delayed because its predecessor didn’t complete it on time?

As a good project manager, you have to be fully attentive to the time frame and dependency of each task to create a feasible time frame. Unlike popular opinion, dependencies are important, and they help you work out the right course of the tasks.

How to efficiently manage project dependencies

  • Make sure that everyone on the team understands which dependencies and constraints are the most important.
  • Understand all the plausible project dependencies and constraints to identify a critical path
  • Prioritize the dependencies that have a major stake in the completion of the project.
  • Formulate contingency plans to make the project stay on track even if something goes wrong.
  • Managing a risk log can be helpful to cater to solutions for those risks.

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4 Great Reasons Why a Website is Significant to Your Business Success

website significant to success

Did you know that one essential way to communicate your business and make a better profit around the digital world today is by having a website? Do you still run a business without a website? With a website for your business, you can successfully accomplish different marketing strategies to help grow your business. Besides that, modern websites now provide enormous flexibility and opportunity to reach your service or product to your target audience. Here are four great reasons why a website is significant to your business success.

Have the “Right Stuff” on Your Website

With the right layout, theme, and content, your business website will quickly become your most valued marketing tool. Enabling you to connect with any buyer across the world, searching for a product or service like yours, a website opens up exciting opportunities for soaring revenues and fast growth.

Do you know that 95 percent of customers will go online to find your business to meet their needs? If you don’t have a business website, the question is, “How many consumers are you missing out on?� Google averages 40,000 searches every second, which equates to 1.2 trillion searches worldwide per year. So therefore, how many customers are you selling to your competitors?

In fact, 80 percent of the customers to your business engagement is happening online these days. At the end of the day, the importance of a website for your business really comes down to one thing: your business growth.

Here are four reasons why a website is critical to your business success.

1. Powerful Communications and Marketing tool

The gap between what’s expected and what you deliver is where the magic happens; business and operating returns.

As a business owner aspiring for success, you need to engage your customers. Marketing is an essential tool to keep the conversation going. On the site of that, engaging customers are different from pushing your offers. Engaging involves furnishing your customers with relevant information about your products and your business as well.

However, a website is one powerful messaging tool that you can use to shape your business’s perception of growth in a way different that calls to any other kind of marketing strategy. Through a website, you will be putting all the important details about your business on “World-Wide-Web,â€� making the information visible and understandable for any new audience with a hold interest content design as such, expressing the clear idea of what your brand is about and what types of products or services you offer.

According to a report, effective communication is the most crucial success factor in any project management life cycle. However, having a website serves as another level to communicate purposes, designs, and implementations that indicate your focus and priority.

Effective communication is essential: the value of your organization will be attached to your website and reflect your operations and content on the website.

Recently, researchers have responded to calls for additional research on using the website as a marketing communication tool by investigating conditions that may facilitate effective use of the website as a marketing tool. Despite these recent research efforts on the subject matter, however, the fundamental gap in having a website remains.

2. Search Engines and Purchase Decision

A purchase decision is the thought process that leads consumers to choose a specific product and brand. The way successful marketing operates has changed. Instead of companies suggesting a product to potential buyers, customers now use the internet to search about your business or for the products and services they want; another reason you need a website for your business.

Do you know that 93 percent of business purchase decisions start with a “search engine� search of websites? In fact, 80 percent of shoppers conduct online research before buying.

Meaning that most customers in the modern world base their purchase on the results presented to them when searching for something on the internet.

According to a study, people read reviews and decide what to buy based on them. 88 percent say they trust online reviews as much as personal recommendations, 39 percent read reviews regularly. In fact, only 12 percent of those surveyed don’t read reviews at all.

With so many advantages of online searches, so many companies have started Search Engine Optimization: the process of growing the quality and quantity of website traffic by increasing the visibility of a website or a web page to users of a web search engine.

Although SEO can take time to implement, so don’t expect changes to happen overnight. But by optimizing your search on “Search Engines,� you can successfully:

  • Appear at the top of the search list
  • Attract the visitor with a well-designed website
  • Inform the visitor about the company and its products and services through compelling Content
  • Convert the visitor into a customer
  • Delight the customer after a deal has been closed

3. Immensely Add to Business Credibility

The internet is used to research businesses, check out products, and review how believable a business is.

Credibility is significant to every business. No customer will ever purchase or ask for your business, not until they have a positive physical feeling about your offer. This happens even if you don’t have a website; without prospects having trust in your product, they won’t go for it; rather, they’ll find a better product or service that meets up to as-good-as-one’ s-word result.

The importance of a website for building credibility is something that every business needs to consider. In today’s digital marketplace, businesses without a website are seen as less credible as 88 percent of customers trust a business with a website than those who don’t.

Through this process, you are working to establish trust, which is a step in building long-lasting customer relationships. Not only does your website allow you to build credibility and authority, but it also helps you set yourself apart from the competition.

4. Validate Your Existence In The Market

Beyond getting found on the internet, having a website for your business tends to legitimize your existence in the market. Prospects are taking the time to browse on the internet to find products and services that’ll meet their needs.

However, as a business owner, through your website, you can make prospects understand that you’re a real player and that you’re smart enough to know that your customers are weighing up doing business with you based on how you decide to present yourself online.

A website acts as a platform for your messaging and shapes your business’s online perception in a way that other media channels cannot provide.

The platform allows you to position yourself in the market to get the exact type of customers you’re looking for.

Many business owners have been reviewed online, sometimes unknowingly and negatively. How does this affect you? 79% of users who read online reviews believe them. Combat that negativity by posting your own positive testimonials.

Conclusion

Using a website to build your fan base is one of the best options for business credibility. The website allows consumers to see what your brand is all about; you can add in a designed video to market more about your business, showcasing your products and services, about your company and its mission.

Image Credit: junior teixeira; pexels

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